Job Role : Head Office Clerk in a construction company is responsible for handling administrative and clerical tasks to ensure smooth office operations. They manage documentation, maintain records, coordinate communication between departments and project sites, and support accounts, HR, and project teams. The role requires strong organizational skills, accuracy in data handling, and the ability to manage multiple administrative responsibilities efficiently.

Key Responsibilities:

• Maintain and organize office files, records, and documents
• Handle incoming and outgoing correspondence (emails, letters, calls)
• Prepare reports, letters, and official documents
• Coordinate with site offices for data and documentation
• Assist in billing, invoicing, and basic accounting tasks
• Maintain employee records and support HR activities
• Track and update project-related documentation
• Manage office supplies and inventory
• Schedule meetings and maintain calendars
• Support management with administrative tasks
• Ensure proper filing of contracts and agreements
• Enter and update data in computer systems
• Assist in audit preparation and documentation
• Follow up on pending approvals and documents
• Maintain confidentiality of company information