Job Role : Assistant Administrative Officer is responsible for supporting the overall administrative functions of the organization to ensure smooth and efficient daily operations. The role involves assisting in office management, coordinating between departments, maintaining records, and ensuring compliance with organizational policies and procedures. The officer plays a key role in managing correspondence, supervising support staff, and facilitating communication between management and employees. In a healthcare environment, the Assistant Administrative Officer also helps ensure that administrative processes align with patient care services, supports scheduling, and maintains proper documentation. The position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks while contributing to the effective functioning of the trust.

Key Responsibilities : 

• Assist in managing day-to-day administrative operations.
• Maintain office records, files, and documentation.
• Coordinate communication between departments and staff.
• Supervise and support administrative and support staff.
• Handle official correspondence, emails, and reports.
• Ensure compliance with organizational policies and procedures.
• Assist in scheduling meetings and maintaining calendars.
• Support procurement and inventory management activities.
• Monitor office supplies and ensure availability.
• Assist in implementing administrative policies.
• Maintain confidentiality of organizational information.
• Coordinate logistics for meetings and events.
• Support HR and finance departments with administrative tasks.
• Ensure smooth functioning of office facilities.