Job Role : Office Assistant in a company supplying new and refurbished medical equipment and machines is responsible for providing administrative and clerical support to ensure smooth day-to-day office operations. The role includes handling documentation, maintaining records, coordinating with sales and service teams, managing correspondence, preparing invoices and quotations, assisting with order processing, and supporting customer communication. The Office Assistant also ensures proper filing of purchase orders, delivery documents, and service reports while maintaining accurate data entry and inventory records

Key Responsibilities :

• Handle daily administrative and clerical tasks efficiently.
• Maintain and organize physical and digital files and records.
• Prepare quotations, invoices, and purchase orders.
• Assist sales and service teams with documentation and coordination.
• Manage incoming calls, emails, and customer inquiries.
• Update inventory and order tracking records regularly.
• Coordinate with suppliers and logistics for dispatch and delivery.
• Maintain office supplies and ensure smooth office operations.
• Enter and update data accurately in company systems.
• Support management with reports and other administrative tasks.