Job Role : Purchase Officer is responsible for managing the procurement of goods, equipment, and services required for the smooth functioning of the organization. The role involves sourcing reliable vendors, obtaining quotations, negotiating prices, and ensuring timely purchase of medical and non-medical supplies while maintaining cost efficiency and quality standards. In a healthcare setting, the Purchase Officer ensures that essential items such as medicines, medical equipment, and consumables are always available without delay. The officer also maintains purchase records, monitors inventory levels in coordination with stores, and ensures compliance with procurement policies and procedures. By maintaining transparency and accountability in purchasing activities, the Purchase Officer supports uninterrupted healthcare services and efficient resource management.

Key Responsibilities : 

• Manage procurement of medical and non-medical supplies.
• Identify and evaluate vendors and suppliers.
• Obtain quotations and negotiate prices and terms.
• Ensure timely purchasing and delivery of materials.
• Maintain purchase orders, invoices, and records.
• Coordinate with stores for inventory and stock levels.
• Ensure quality standards of purchased items.
• Monitor and control procurement costs.
• Develop and maintain supplier relationships.
• Ensure compliance with procurement policies.
• Handle vendor payments in coordination with accounts.
• Track orders and resolve supply issues.
• Prepare procurement reports and documentation.
• Support audit processes related to purchases.